PMO & Reporting Specialist
Samara Lombok · Construction · Bali · Onsite
Role Overview
Samara Lombok, the first Destination by Hyatt in Southeast Asia, is under construction on Lombok's south coast. We are hiring a tech-forward PMO & Reporting Specialist to own the project's reporting system: one trusted source of site photos, construction progress, budgets and timelines, updated weekly and turned into clear, interactive reports for every stakeholder. Rather than rebuilding reports from scratch each month, you will use AI tools, Claude in particular, to build modular reports that are detailed yet easy to read and navigate. Working directly under the Director of Construction, you will be the project's reporting engine and the team's internal champion for AI and digital workflows.
Key Responsibilities
- Reporting audit and system design: review existing internal and external reports and dashboards across the group, capture the best ideas, and recommend a reporting platform and template structure for approval.
- Modular stakeholder reporting: build a library of shared modules (programme and timeline, construction progress, photo log, budget and cost, risks and issues, milestones).
- Assemble the shared modules into tailored reports for lenders and investors (funding and financing).
- Assemble the shared modules into tailored reports for the international hotel brand partner (operations and standards).
- Assemble the shared modules into tailored reports for internal management.
- Assemble the shared modules into tailored reports for external partners and partnerships.
- AI-assisted report generation: use Claude to turn raw site updates, budget data and programme changes into polished, interactive English reports, with clear commentary on what changed, why, and what needs a decision.
- Weekly and monthly rhythm: own the weekly update of photos, progress, budgets and timelines.
- Issue a dated, signed-off monthly report for each audience, and archive every issued version.
- Data accuracy and verification: pull every figure from its source record, reconcile budget figures with Finance, and verify all AI-generated content.
- Resolve discrepancies with data owners before anything is published.
- Site progress documentation: set up a photo and video protocol with the site team (fixed vantage points, date and time stamps, consistent file naming, drone footage where available).
- Build a dated photo timeline of the site.
- Confidentiality and access: make sure each audience sees only what it should, using company-owned accounts and approved tools in line with Group IT policy.
- AI champion and tech support: be the construction team's go-to person for AI tools and digital workflows, training colleagues, building prompt templates and automating repetitive reporting tasks. General IT support stays with Group IT.
- Documentation and handover: maintain written procedures, templates and a prompt library so another team member could run a full reporting cycle.
Requirements
- Professional bilingual fluency: fluent written and spoken English to international business standard, plus professional Bahasa Indonesia.
- Proven Claude expertise: hands-on experience using Claude to build interactive reports, dashboards or presentations that are detailed and easy to read.
- Practical prompt and workflow automation skills.
- A portfolio is required.
- Reporting systems experience: 3 to 5 years in reporting, business intelligence, analytics or project reporting, including independently building and maintaining a reporting system and measurably cutting manual reporting time.
- Strong information design: a keen eye for layout and information architecture, making complex timelines, budgets and multi-layered updates intuitive to read and navigate.
- Data and verification discipline: advanced spreadsheet skills and a solid grasp of data sources, validation and quality control, including checking AI output against source records.
- Project controls literacy: working knowledge of construction programmes, progress reporting and budgets.
- Web literacy: able to read and adjust the HTML and CSS in AI-generated pages.
- Deadlines and stakeholder chasing: highly organised, proactive and resilient when chasing busy site and office teams for inputs.
Nice to Have
- Knowledge of construction photography, drone piloting, or introductory photo and video editing (advantageous).
- Background in a project management office (PMO), real estate development or hospitality construction.
- Experience with lender or investor progress reporting, or international hotel brand standards.
- Experience with business intelligence platforms such as Power BI or Looker Studio.
- Comfortable across Microsoft 365, Dropbox and Google Workspace.
What We Offer
- Contract term: 6-month initial contract with the opportunity to transition into a permanent role.
- Compensation: IDR 15,000,000 to IDR 20,000,000 gross per month, depending on experience.
- Daily lunch benefit.
- Company-provided Claude Team seat.